1. Who We Are
We are:
Evolve Fitness Studio Limited, registered with Companies House and with the ICO under registration ZB940093.
Registered Address:
117 Courthill Road
London
SE13 6DW
In this privacy statement, we explain what we do with the data we obtain about you via https://studioevolve.co.uk.
We comply with privacy legislation, including the UK GDPR and DPA2018, which means:
- We keep the minimum amount of information about you.
- We use your personal data to provide services and meet legal obligations.
- We delete your data when it is no longer needed.
- We do not pass your data to third parties—except in specific circumstances.
- You have extensive privacy rights.
- We use appropriate technical and organisational controls to secure your data.
- We are happy to respond to any privacy-related queries.
If you have any questions, or want to know exactly what data we keep on you, please contact us.
2. What Data Do We Process?
We may collect and process the following categories of information about you as a client:
- Your title, name, surname, and contact details (email and/or telephone)
- Your employer or represented company (if applicable)
- Studio joining and visit dates
- Booking details via our App
- Billing and payment information
- Information requests via email, call, or website
- Event participation
- Supplier contact information
- Health information (e.g., relevant medical conditions)
- Personal details: date of birth, company, postal address, photo, and bank details
- Transaction records, including payment card data
- Purchase history of Evolve Fitness products/services
- Site visits, including CCTV
- Communications with us (emails, calls, etc.)
- Social media interactions with Evolve Fitness
- Customer feedback
- Your exercise preferences or interests
- Website usage patterns
- Membership details (e.g., corporate discounts, monthly/annual status)
- Video footage of exercise movements (if consented during Personal Training)
We also collect limited data about potential clients, including:
- Name and contact information
- Information and documentation related to your potential treatment
3. Explaining the Lawful Basis
References such as Art. 6.1.b or Art. 6.1.c refer to legal bases under the UK GDPR:
- Art. 6.1.b – Contractual necessity
- Art. 6.1.c – Legal obligation
- Art. 6.1.f – Legitimate interest
- Art. 9 – Special category data, when applicable
Providing Services to You
We use your data to:
- Deliver our services
- Add your contact to our internal systems
- Track your payments
- Maintain communication
Art. 6.1.b – performance of a contract
4. Third Parties
As a rule, we do not transfer your personal data without permission. Exceptions include:
- Legal obligations (e.g., court orders) – Art. 6.1.c
- Sharing data with Vagaro, our booking system
- Limited access for our external accountancy service – Art. 6.1.f (legitimate interest)
Processors
| Name | Country | Purpose |
| Google Analytics | USA | Tracking visitor behaviour on website |
5. Cookies
Our website uses cookies. For full details, see our Cookie Notice.
We have a data processing agreement with Google. Google cannot use your data for other services. IP addresses are anonymised.
6. Security
We take appropriate measures to:
- Prevent data abuse and unauthorised access
- Ensure only necessary individuals access your data
- Regularly review our security controls
7. Third-Party Websites
Our privacy policy does not apply to external websites linked on our site. We recommend reviewing their privacy policies before use.
8. Amendments to This Privacy Statement
We may update this statement from time to time. Please review it regularly. When possible, we will notify you of significant changes.
9. Accessing and Modifying Your Data
If you’d like to know what personal data we hold, or want to exercise your rights, please contact us. You have the following rights:
- Transparency – Know why your data is needed and how long it will be retained.
- Access – View the data we hold on you.
- Rectification – Correct, supplement, delete, or block your data.
- Consent Withdrawal – Revoke consent and request data deletion.
- Data Portability – Transfer your data to another controller.
- Objection – Object to data processing unless we have overriding legal reasons.
Please include identifying information to help us confirm your identity.
10. Retention Periods
- Clients: Duration of your relationship with us + 7 years
- Prospective Clients: 2 years from last contact (or minimal suppression data if opted out)
- Specific Matters: Duration of the matter + 7 years
11. Submitting a Complaint
If you’re dissatisfied with how we process your personal data, you may file a complaint with the Information Commissioner’s Office:
ICO Contact:
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
12. Children
Our website is not intended for children under the age of consent. We do not knowingly collect data from minors. Therefore we request that children under the age of consent do not submit any personal data to us.
13. Contact Details
Evolve Fitness Studio Limited
117 Courthill Road
London
SE13 6DW
United Kingdom
Phone: 020 3581 8140
Applies to: Citizens and legal permanent residents of the United Kingdom
Last Updated: 21st July 2025